Institute of Dental History and Craniofacial Study

Accession and Deaccession of Donations to the Dental History Collections

In-Kind Donations

The dental history collections of the IDHCS contain over 2000 accessioned artifacts acquired through in-kind donations from alumni of the dental school and other interested parties.

Acquisition Guidelines

All acquisitions are to be outright and unconditional. Federal law prevents the IDHCS from providing identification services or appraisal values for donated items. Donors are responsible for appraisals of value.

Accession Process

Accession Record

Upon receipt, the donation will be examined and described for accessioning purposes in an Accession Record. The donor will receive a copy of the Accession Record containing the following:

  • Acquisition information: date recorded, IDHCS recorder's name, method of delivery of artifact to the IDHCS;
  • Donor information: donor's name, address, phone number and email address;
  • Donation information: description of artifact, documentation relating to history of the artifact, accession number(s) assigned;
  • Donor Release statement: "The objects listed above, when accepted by the Museum Committee, become the sole and permanent property of the IDHCS of the University of the Pacific, Arthur A. Dugoni School of Dentistry. This gift is subject to no restrictions or conditions. Objects may be photographed or otherwise reproduced, exhibited or studied solely at the discretion of the IDHCS. Determinations of value for tax purposes is the responsibility of the donor;"
  • Donor signature and date;
  • Acceptance information: indication of Museum Committee action to accept or reject donation (items not directly relevant to dental history may not be accepted);
  • name of recipient and date of return, if specimen is returned from the IDHCS to the donor.


All donations to the IDHCS are irrevocable upon their formal and physical transfer to the IDHCS.