Accession and Deaccession of Donations to the Dental History Collections

In-Kind Donations

The dental history collections of CDHCS contain over 2000 accessioned documents, photographs and artifacts acquired through in-kind donations from alumni of the dental school and other interested parties.

Acquisition Guidelines

Due to space restrictions in the new Fifth Street building, CDHCS cannot accept in-kind donations, such as those listed below, to the Ward Museum of Dentistry:

Large Dental Operatory and Lab Pieces: Chairs, dental units, X-ray units, cabinets, distributing panels, photographic units, desks, storage cabinets, lab benches, foot powered drills

Medium-Sized Equipment: Furnaces, compressors, casting machines, vulcanizers, vacuum pumps, anesthetic devices, sterilizers, dental engines, lamps, cameras, X-ray tubes, spittoons, amalgamators, swages, die plates, crown presses, denture presses, articulators, mold or shade guides, dental porcelain crowns, tooth forms

To complement the Ward Museum's existing collections, CDHCS will continue to accept donations of dentures, instruments, toothbrushes and other small period pieces for future displays. Acceptance of these pieces will be based on photographs previewed by the curator prior to donation. Documents and photographs relating to the history of the school and its graduates are welcome donations, as we continue building the College of Physicians and Surgeons Historical Society Collection. (As an alternative to donation, the Institute will return to its owners any documents or photos loaned to us for scanning.)

All acquisitions are to be outright and unconditional. Federal law prevents CDHCS from providing identification services or appraisal values for donated items. Donors are responsible for appraisals of value.

Accession Process
Accession Record

Upon receipt, the donation will be examined and described for accessioning purposes in an Accession Record. The donor will receive a copy of the Accession Record containing the following:

  • Acquisition information: date recorded, CDHCS recorder's name, method of delivery of artifact to CDHCS;
  • Donor information: donor's name, address, phone number and email address;
  • Donation information: description of artifact, documentation relating to history of the artifact, accession number(s) assigned;
  • Donor Release statement: "The objects listed above, when accepted by CDHCS Museum Committee, become the sole and permanent property of CDHCS of the University of the Pacific, Arthur A. Dugoni School of Dentistry. This gift is subject to no restrictions or conditions. Objects may be photographed or otherwise reproduced, exhibited or studied solely at the discretion of CDHCS. Determinations of value for tax purposes is the responsibility of the donor;"
  • Donor signature and date;
  • Acceptance information: indication of CDHCS's Museum Committee action to accept or reject donation (items not directly relevant to dental history may not be accepted);
  • name of recipient and date of return, if specimen is returned from CDHCS to the donor.

All donations to CDHCS are irrevocable upon their formal and physical transfer to CDHCS.